HI

One of the cheque#24854 was issued to one of the employee and was cut July 23, 2009. However the cheque was then voided in Accounts payable.


But, the employee had a number of outstanding cheques and he apparently cashed this one. Now, when we were reconcilling reconciling the bank statement, it was marked “VOID Invalid – already cleared”.

Please Let me know how this will be corrected in the GL? Will a manual journal entry need to be completed?
or can we fix this in Accounts Payable.

Thanks

You issued a check to the employee.
Employee cashed the check.
You voided the check. (I wonder why would you do that?)
There is no payment recorded in the system while money is withdrawn from your bank account.
One way of solving the problem is this:
* Enter a dummy wire payment in AP.
* Manually reconcile the withdrawal on your bank statement to this wire payment.
This way AP and GL will remain in sink and the withdrawal would be reconciled as well.

* Manually reconcile the withdrawal on your bank statement to this wire payment.
What does this process entails? Just on paper or something to do with the system?
Thank you