Hopefully someone knows the answer to this question.
.
I have a simple question regarding Matching an Invoice with a PO/Receipt.
I watched the videos and I am getting 2 different messages from the videos.

Question is
When we match an Invoice to a PO or Receipt, DO WE have the Invoice in our possession ?
Or are we creating the Invoice with the idea that we will receive the invoice from the Vendor soon.

In the Matching Invoice to PO video, it was mentioned that...
"We are now expecting an INVOICE from the Vendor"
I take this comment to indicate we DON'T have the invoice in our possession.
.
Which is it ?
Do we have the invoice in our possession, at the time we match the Invoice to a PO ?

Thank-you
Charlie :)

I beleive (95%) that the Invoice is in our possession, when we MATCH an Invoice to a PO/Receipt.
I hope this is correct. :)

Yes invoice has to be in our possession before we can enter it in the system.

This is how a normal sequence looks like.
1- You receive a paper invoice in mail. (the logic would remain the same for electronic invoices). At this point the invoice is not entered in Oracle. You will only enter an invoice in Oracle once you have received one in the mail.
2- You enter the invoice in Oracle.
* If you see a PO number on the paper invoice then you will not enter invoice distribution manually, instead you will create an invoice in Oracle by matching it to a PO. The advantage of creating an invoice by "matching to PO" is that the distribution is created automatically. System will also check if the match is within the tolerance.
* If you dont see a PO number on the paper invoice then you will need to enter the distribution manually (unless you are using distribution sets).

Thank-you Hasan,

This clears thing up quite a bit.
Much appreciated

Charlie :)